Archive for Productivity

Feb  10
21

How to get awake


This is a complete different point than waking up. This post will focus on how to get awake when you woke up already. You know that slow morning feeling right? Overslept while you have a test? You need to get awake instantly? Here are some tips to get awake.6 tips to get awake when you woke up.

  1. Illuminate yourself. Open the curtains, turn on the light. We have a biological clock which is triggered by light, use it! Get light in your eyes, let your biological clock know that the day has begun!
  2. Coffee! The most easy way. Put off your alarm and put on your coffee machine. Caffein is the most easy way to wake up right-away. Drink some coffee, be awake.
  3. Sing a song. When you put on your favorite number right when you woke up, you might sing along, dance along and act crazy. This behaviour will arouse the secretion of adrenalin, which makes you alert and awake. Don’t feel ashamed, sing out loud and you will get awake!
  4. Eat sugar. Sugar awakes you. Eat something with sugar in it, make a sandwich with peanut butter and sugar (yucks? No, it’s delicious) and get awake!
  5. Get in the cold shower. The moment you step into the cold shower, you will get a great adrenalin rush and you are awake. Not a nice feeling, but it works.
  6. All of the above. Wake up, open curtains, put on coffee machine, put sugar in coffee, put your favorite song on and sing in the shower. If this doesn’t wake you, you probably need more sleep!

Getting up is one thing, getting awake is another one. I hope this will help you in the future to get awake.This is a post by Stefan Knapen from StudySuccessful.com, a blog about living a successful college life


Feb  10
3

Quick Tip: How To Wake Up On Time By Fooling Your Brain


Snooze
If you are a chronic snooze button hitter in the morning, I want to propose an idea to you about why you keep sleeping in, even though you want to get out of bed at a particular time: It’s because you might have formed a habit of hitting the snooze button multiple times. So now, your body has just developed a particular wake up routine, which is a good thing! Routines when it comes to sleep are important in maintaining quality in said sleep. But if you’re serious about getting up when you say you want to get up, I recently discovered a quick and easy trick that can help your sleepy brain go through the same morning sleep routine, and allow your awake brain to kick in when you need it to.

I am naturally a morning person and if I’m not sick, I’ll wake up around 7am without and alarm clock. But my favourite time of the morning is actually in the pre-sunrise part fo the morning when it feels like the world is still asleep, and I am in a little cocooned head bubble of quiet time. This means that if I need to wake up around 6 am in order to get at least a solid hour of “I feel like I’m the only person in the world right now” time. Unfortunately, my snooze habit usually pushes my actual wakeup time to around 7am. So I just set my clock 15 minutes a head, and shortened the time of my snooze button to 5 minutes.

This trick works in 2 ways. Firstly, setting my actual clock 15 minutes a head, and not my actual alarm 15 minutes a head means that when I wake up and look at my alarm clock, my sleepy brain thinks it’s the same time, so I can still feel like I have the same wake-up time, as opposed to feeling deprived of anything. It’s one of those mind over matter things. Secondly, setting my snooze time to only 5 minutes means I still go through the process of pressing snooze and waking up, and pressing snooze, and waking up, and pressing snooze and waking up. But after a while, I go through the motions enough time that I fulfil the physical acts of the habit, and I feel psychologically fulfilled. And then I get out of bed! On time! And then I get to go to the cafeteria in time for hot breakfast! Yay!

If you’ve been trying to figure out a way to get up when you want to, try this and see if it works. If this doesn’t, try Stefan K.’s tips and see if they help. And if you’re still stuck, e-mail me and tell me about your gripes. I’ve recently become quite fascinated with the idea of changing habits by working with yourself, as opposed to against yourself. We can talk!

Jan  10
14

How to powernap


On my last post, I wrote about how to use a powernap. It can solve your problems, help you handle big problems. But the question which rises is of course: How to powernap. I’ve been testing this a lot (because I like naps) and I think I’ve found the perfect way.How to powernap

  • Feeling tired? You are going to consider taking a powernap. Well thought! You will feel more awake, sleepiness is in the past with a powernap!
  • Grab a cup of coffee. Before you are going to nap. Drink a cup of coffee. This is not what your mom told (no coffee after 9pm), but you don’t need a long sleep now. Only a short nap. The caffeine will start to work after around 20 minutes, the right amount of sleep you need when you powernap! So when you are asleep, the coffee will start to work and you wake up after 20 minutes.
  • Set your alarm 30 minutes ahead. You won’t fall asleep instantly, so you need a little bit of time to sleep.
  • Drink the coffee.
  • Sleep. The most obvious step. Get into bed, but don’t undress! Keep your clothes on, it will make getting up easier. Close your curtains, turn of the light and get into bed. Get 20 minutes of sleep!
  • Wake up. When your alarm goes, get out of bed, open the curtains and walk around. Your hart rate will rise and you will start to get awake. Throw a little bit of water at your face, and be awake.
  • Enjoy. Congratulations, you powernapped! You should feel more alive/awake now! Try to get productive right away.

I love taking powernaps when you are heading towards a problem. And I think powernapping should be something bosses advocate. Let me know what you think of it!This is a post by Stefan Knapen from StudySuccessful.com, a blog about how to study. Stefan is a med school student from the Netherlands who likes to experiment with study tactics and with everything what comes with studying!

Dec  09
28

Exam Prep for the Dorm Kids: Making Personal Space


I’ve never had trouble making friends. I love being around people, and I like to think that I’m fun and interesting enough that people like to be around me. But as my exams came rolling around, I quickly realized that I no longer want to sacrifice my grades for a social life. Don’t get me wrong- I can unequivocally say that I made the right choice in the on-campus residence I picked here I the University of Waterloo. My don is fantastic, my roommate is by best friend, and all of us on my floor regularly congregate in our hallway for cuddle-fests. But I needed boundaries. The social gluttony has gotten stale. At first, I tried just leaving my rez and going to the library. But it’s big and impersonal, and I like to get warm and cozy with a mug of hot chocolate when I study. And then I tried going to the quiet study rooms in my rez, which are excellent and work at least 80% of the time. But I don’t like having to leave my room to get work done. As social as I am, I’m very much a home body, and I like being able to work and live in the same space.So, much like the inspiration for the post-it calendar, I came up with this idea in the middle of the night after this dilemma was keeping my awake for a touch too long. Behold the Epic Do Not Disturb Sign:

Full Length Door- Sharper Picture

It consists of 4 parts:1) A Declaration- “Stress Free Zone” sign. Beside it was a horizontal strip of paper detailing my new rule: “Everyone is heretofore forbidden from coming into my room to complain about academia related stresses.” I actually kicked people out when they come seeking me to talk about how they have 6 exams 4 essays and a dissertation of epic proportions due in the nest 48 hours. I have my own stress, as as much as I love my friends, I need a sacred space to my own, free of the nastiness of “reality”. To do so requires that I keep the energy in my room positive at all times.

stress free zone

2) My hours of operation- on weekdays, I had a strict “I will not open this door unless we planned on doing something earlier” rule. It’s 9am-9pm each day. (I had a lot of catching up to do.) Weekend hours vary. Notice the bright colours so there is no excuse for not seeing it. The important part of Do Not Disturb hours is to maintain them. At first, I was terrible at this. But then I really buckled down and people began to understand just how serious I was.

do not disturb colours

3) How to Reach Me- I admire Cal Newport, and talk about him all the time. But his whole “making himself difficult to find so he can work uninterrupted” dance would never work for me. I am only a pretend hermit, and would slowly die inside if people began to feel like I’m unapproachable. So I make my phone number, my twitter and my facebook all available so friends can warn me before they come by. I also specified that I’d like to be text’d, because I can let texts build up, but ignored phone calls send me on a guilt trip.

if it cant wait

4) The Exception to the rule-  The only exception is if my door is open, which means that I’ve finished studying for the day, and am available for whatever. Except listening to academic complaints, which is a never. It says “mi casa es su casa” which is Spanish (probably) for “my home is your home”. My door was kept closed most of the time.

The Exception

 

And then of course I let my roommate know of the importance of my Do Not Disturb hours.

So, how did I manage on my exams after enforcing stronger personal boundaries? Well, I got a %79.9 average in my first term, which isn’t bad. It’s not the Dean’s List average I was aiming for, and it especially stings because I missed the mark by %0.1, but I am now going into my second term with a greater understanding of the importance of jealously guarding my personal space and keeping my mental space clutter free.

My question to all of you who lived in residence:

1) Did you have this problem of too much socializing, or where you able to keep it under control? If so, how? If not, why not?

Dec  09
18

Organisation Porn for the New You. Thanks Flickr!


Image via Flickr by gcm1066.
The year is quickly coming to a close. We’re in the very last of the double digits of the number of days left of the year until we’re at 2010. Whew! Say that last sentence 20 times fast! If anything even vageuly related to “get organized with how I use my time” is on your New Year’s resolution list, well then congratuations. You’ve taken the first brave, bold step towards doing so by coming to Gearfire to start your research. Wikipedia says that humans learn very effectively through imitation. If you’ve ever watched a little kid follow their parents around, or been to a public high school, you’ll be able to second that motion.

We all know you’re not using the internet for entirely wholesome means. If you’re serious about getting serious, you might as well feed yourself with images of people who are doing something you will actually be able to emulate in your day to day life: being organised. The purpose of organisation porn is to get your blood flowing to your head (the one on top of your shoulders!) and get your hands moving (towards whatever areas of your life that you need to whip into shape). And by whip, I mean….oh, never mind! Don’t forget to clean up when you’re done. And of course, when I say “clean up” I am referring to how you’re going to pick up the loose ends of your life and get yourself together. ;)

  1. Philofaxy. If you’re a fan of Filofaxes, you’ll love this photoset.It’s hundreds and hundreds of examples of how people use theirFilos to stay organized. This one, will soon be mine! See also: getting creative with a highlighter. and how to store your post-its.
  2. Do It Yourself Planners. This is for those who don’t subscribe to status symbol analog planners. And those who do subscribe to status symbol planners, but of the artistic/creative designers set. Se also: best use of watercolour ever, this clever idea on how to store your pen, and GTD in an analog planner.
  3. Getting Things Done. The Flickr set for GTD users. Yum! See also: pen colour coding like I’ve never seen it before *drool* and a different kind of filing system functionality. And also: keeping yourself in check with jelly beans.
  4. DIYPlanner. Don’t confuse it with Do It Yourself Planners’ photoset. There’s a lot of cross-content, but also a lot of unique content. See also: hand drawn calendar with use of post-its, and best blend of form and function, ever.
  5. Pile of Index Cards. Perhaps I haven’t spent enough time browsing it, but this is a series of pictures of how people use index cards. But there is a pattern to their use, I just can’t seem to figure it out. Index cards aren’t really my thing in the first place, so maybe that’s why I just don’t get it, but some people get really creative. See also: back-of-door index reminders, and a beautifully arranged desk that compensated for the overly-industrial window scenery.
  6. Index Cards. Index Cards with no structured use behind them, other than what the individual users demand from it. See also: storeyboarding with an index card which I think is the bestest, best use for an index card ever and has completely changed my mind about index cards,
  7. Moleskinerie. Organizational goodness within the Flickr gathering. This photoset is h.u.g.e. It’s got well over 10,000 members, and it’s mostly use of the Moleskine for drawing, so you’ll be trawling through for a while. Or at least, you would be trawling through if I didn’t already trawl through for a while. I did eventually find a few nuggets of gold, but save yourself the time and check out number 8 on the list instead.
  8. Moleskine Organisation. Organization with the use of a Moleskine. Bingo!There’s a lot of art here too, but see also: making a calendar colour coded, post-it notes as reminders of weekly habits (is my love of post-its showing yet?) and insert pages for the Moleskine.

Et voila! There you have it! Visual representations of how other people are using their time. This list focuses on paper planning system only because the pictures of digital screen-y thingies aren’t very good. Plus, I am also a big believer in learning how to to things manually first before adding electronic devices to spice things up. *Ahem* As well, all these photo streams have “power players” who go all out and add notes to their pictures explaining how they organize their time. It’s quite wonderfully, really. There are a lot of bloggers in the photosets, which is nice, because then you can really go in depth into looking at how other people do things. Enjoy!

Nov  09
30

How to wake up


How to wake up

Waking up is one of the hardest things to do in life. Nobody likes to wake up early, everybody likes to snooze. Waking up easy is an illusion, you think. I have reviewed a couple of ways to wake up and made a small selection of ways that might work!

Put alarm away from your bed

And old trick. Already used in the dark ages. The put the rooster outside, so when it started to crow, they needed to get out to cut his neck and eat it. But it is also a way loved by college people. Put your alarm way from your bed and you have to wake up if you don’t want to wake up your roommate.

Pro:

  •          You are awake fast
  •           You are already out of bed!

Con:

  •          Lots of stress
  •           You might be too late, woke your roommate up already!

Clocky

Perfect amount of time

You need 30 minutes to get up, take a shower, eat, read paper, drink coffee and get to class? Set your alarm 29 minutes ahead of when you need to leave. You will wake up, think of all the things you need to do and you get up.

 Pro:

  •          No snoozing allowed
  •           You wake up fast, start your day fast

 Con:

  •          Stress
  •           You start your day fast (and I am not an fan of fast day-starts)
  •           You are screwed when you accidently snooze

Conditioning yourself

Pavlov did it with dogs, you do it with yourself. Condition yourself. Train yourself in waking up. You need to associate the alarm with getting up, not with snoozing as you do now. Train for 4-5 days, know how to wake up now and enjoy!

Pro:

  •          Works at any set time
  •           You wake up peaceful. *ALARM* ‘Hey, I need to get up’ and you are awake

Con:

  •          You will feel like a robot
  •           Takes time

I am a big fan of the last one. Conditioning yourself to get out of bed, I like the concept only enough to do it! What way would be the way you use? Let me know in the comment section below!

This is a post by Stefan Knapen from StudySuccessful.com, a blog about studying successful. Stefan is a med school student from the Netherlands who likes to experiment with study tactics and with everything which comes with studying!

Nov  09
16

Why you need to start smoking


Allright, I am not a smoker and I will never be a smoker. Of course not, smoking is bad, smoking is unhealthy and smoking is expensive. No, I never wanna encourage smoking either. But sometimes, I am jealous of those smokers. Why? Thanks you ask.

Why you need to start smoking

Smokers are always somewhere early. So they can light one before they go inside. And if they are too late, they smoke a cigaret really fast and are still early! The too-late problem is solved. Be early to smoke a cigaret and be on time. No of course, you don’t need to smoke to get on time!

How to get on time always

Some people think they need to set their watch 5 minutes ahead. Been there, doesn’t work. You will automaticly extract 5 minutes from the time. ‘O, whatever, I am still on time.’ But you haven’t and it doesn’t work, let’s face it.

Well, what is the solution? Of course not start smoking. But start to count in little cigaret-minutes. Call them cigmins, if you need a cool name. ‘I have to leave, so I still have my cigmins.’ No one will understand you, but anyway, you are on time. Those five minutes you are ahead, are the minutes that will change your life. No rushing into the building anymore. Not having the baddest seat in the classroom. And the best of all, you aren’t stressed anymore. You are always on time, you are always calm.

No more stress because of your cigaret-minutes, it is almost like smoking itself!

 This is a post by Stefan Knapen from StudySuccessful.com, a blog about studying successful. Stefan is a med school student from the Netherlands who likes to experiments with study tactics and with everything that comes with studying!

 

Nov  09
9

Scanning the Skyline: How Far In The Future Should You Plan Your Life?


Summary: In this post, I discuss my struggle with obsessive compulsive disorder, and explore the arguments pro and con a well planned out life.

**********************************

I was recently diagnosed with OCD (that is, obsessive compulsive disorder). I’m hardly ashamed, or particularly shocked in fact. A little confused perhaps, but otherwise, the diagnosis has been a serious wake up call. The only way I can describe it is that a window into my nature has been cleaned that I didn’t even realize was dirty. Looking back, it certainly explains waking up in a cold sweat and making a calendar out of post-it notes. Background information: waking up in a cold sweat over unfinished tasks happens about 3 or 4 times a day, whether I’m sleeping or not. For example, I’ll be sitting down eating a meal, and I’ll be plagued by the idea that I need to drop everything and get back to work. I’ve always thought that all high achievers push themselves the way that I do. But I have lots of high achieving friends and I realize now that none of them ever beat themselves up as much as I’ve been doing all these years.

I’ve gone this far without anybody catching anything because, well, the fruits of my compulsions are visually appealing things like post-it calendars that I can blog about, and good grades, and other grand achievements. I’m right on track with learning to control my obsessions and the resulting compulsions, but this whole “increased self awareness” thing has got me wondering about where my OCD ends and where the planning methods of the average person begins. 

I can’t leave the house without a book in my purse, or checking and re-checking my purse a million times to make sure I have a book in there, lest I finish a task and am forced to sit around with idle hands. I must always have something to do, or else my head starts to feel funny. I’d describe it as though the walls of the room are closing in on me, and my head slowly fills up with pressurized air that becomes hotter and hotter until I find something for myself to do- usually rearranging my surroundings. And you can bet I can’t sleep unless I feel like I’ve done all that I can to do all that I can each day.

I began using David Allen’s GTD method a few years ago, because of the fact that it is based upon the principle of maintaining never-ending to-do lists, organized by context of when you can do any given task. And then I learned about Cal Newport’s GTD for college students method. I’m sure you can see how much of an enabler GTD has been for me in the past few years. It never even occured to me that my constant need for always accomplishing something was out of the ordinary, until I sat down with a therapist and explain out loud how stressed out not having anything to do gets me. Hearing myself describe my daily thought process was a real wake-up call as to how out of the ordinary and incredibly unhealthy, my daily thought process actually is.

Learning to change my thought processes and behaviors  has been emotionally trying. Mostly, it’s been a lot of facing my fears. It’s also been a lot of trying to figure out where to draw lines and boundaries.  Feeling stressed about work on occasion is normal, and probably a little healthy. Making to-do lists so you can get in control of your workload is also OK. Fleshing out goals for yourself on a regular basis so that you feel proud of your life, and like you’re contributing to the world is also OK. Showering or exercising excessively for hours on end so you feel like you’ve accomplished something that day is not OK, nor is it particularly healthy.  Making lofty goals for yourself so you never have to run out of things to do is not healthy either. Planning out each second of your day and getting salaciously upset when your plans get derailed is also neither OK nor healthy. My biggest question for the past 4 weeks has consistently been: what do I actually need to plan and what do I need to learn to release to the ‘randomosityness” of life? And yes, randomosityness is a word- it perfectly describes how ridiculous and unnecessary I think it is to leave things to chance. (But I’m working to change that view!)

I have daily goals, and weekly goals, and monthly goals and yearly goals. And then of course I have my 5, 10, and 15 year plans. And then I have my life list. But the thing is, a lot of people have these kinds of goals. If you reverse engineer, these goals make a lot of sense. You begin with a vision of the kind of life you aspire to (e.g. a life list, or a mission statement) and then break your lofty aspirations down into action steps. That’s OK.

My theory is that what separates healthy goal setting from obsessive life planning is how it all makes you feel at the end. I often feel like I’m a slave to my goals and plans. I make plans to liberate myself from temporary anxiety, but then feel trapped by said plans.

I think it’s the same with those people who are the exact opposite of me- the one who “live for the moment” and “go with the flow” all the time. I used to look down on those people for never having plans. And to be honest, I still don’t really regard people with no path in life with particularly high esteem. There is a difference between trusting the universe to get you where you need to be, and just straight up being lazy. And when it comes to the day-to-day planning of how you will go about your life, I think the benchmark is how much progress you are making towards your goals. People with no vision, or who are afraid of making plans are also just as trapped within their lack of direction as I am within my over-planning. A certain amount of kicking yourself in the ass is important, because it gets your ass moving. You then draw the line in ass kicking when it begins to dis-empower you.

What I see, and admire and aspire to, and wholeheartedly recommend it planning until you feel liberated. Perhaps you feel liberated by  a 5 year plan, and anything more feels like too much. So that’s where you stop. Or even better, what I really aspire to are those people with daily to-do lists that don’t feel like they’re trapped within their plans. They set realistic goals, and they accomplish them.

But you know what else? I think that everyone has to draw these lines in their lives, whether they have OCD or not. If you’re not living your ideal life right here, right now, then you either need to do a little bit more, or a little bit less ass kicking. We all have an ongoing process within ourselves of finding the right balance between slacking and not slacking that keeps us chugging away towards what we want. And ultimately, what I am learning more and more is that it’s not crossing things off your to-do list that makes you successful, but being able to sleep at the end of the day, having enjoyed your entire waking period, and feeling secure in yourself.

I have no actionable list for you all in this post- making less of those is part of my personal action plan. (Oh the irony and contradictions!) I just wanted to get you thinking about your own thought processes.

How is the way you think about your goals, both big and small, affecting your ability to get things done? Are you pushing yourself so hard that you’re tired and overworked? Or are you dragging your feet on a treadmill set to low? Or are you chugging along at a healthy pace and need to share your secrets and tips with the rest of us?

And regardless of where you stand on the workaholic spectrum, what can you begin to do, right here, right now to improve yourself?

Example: For me, it’s realizing that I just tossed an action list into this article, and that my point of improvement is not getting too upset with myself for doing so.

Hopefully, I’ve given you something to ruminate on for a while. At first, it’s a little difficult to face those inner monsters. But if there’s one thing I’ve learned over the years of working myself to exhaustion, it’s that work breeds more work. The more you think about how your mental habits are affecting your physical habits and actions, the more you keep thinking about it. The more you think about it, the closer you’ll get to that “Oh my gosh, I need to get up and do something about this right now!” stage of action. And trust me- you don’t need an anxiety disorder to get up and do something about your life. :) When you’re done ruminating, you should give me a shout on how you feel about this topic.

P.S. I’ve got twitter. You should follow me! I’m basically an endless stream of witty!

 

AboutGearfire

Gearfire was created in January of 2007 by Geoff R and Jordan S. Gearfire deals with personal productivity, organization, and Getting Things done from a student's perspective. Gearfire is written entirely by students, and is written towards students, but is usually applicable to a general audience. Our other writers are Daniel and Chris, whom have joined us over the past year.