Have you ever been in a situation where new, time sensitive (i.e. homework due tomorrow) tasks are given to you on a daily basis, and no matter how elegant and streamlined your GTD system is, there just seems like there’s too much that has to be done?
The Goal: A GTD System that provides quick organization and direction about what today’s Hard Landscape is (“Things that have to get done”), so you can get to sleep and function the next day.
Presenting: The Daily Review (for when time is short).
The Situation: I am busy, and I need to transition quickly from Collect (GTD Step 1) to Do (GTD Step 5).
The Caveat: The following is not a recommendation to leave GTD methods permanently, just a temporary method to speed up the task accomplishment process. Use of this method requires the use of extra time to accomplish what you’ve skipped to get things done sooner.
The Process: For best results, do this without a computer, as there are much less distractions when you just use paper. If you don’t like writing your tasks out, think about this: writing your tasks down on paper makes you commit to them, because you probably write slower than you type. If a task is worth doing – It’s worth writing down. For the daily review, you’ll need your calendar, your next action list (a list of the very next things you have to do to accomplish your goals), a writing utensil, and a blank sheet of paper.
“GTD tends to leave it up to you as to how to decide what needs to be done right now–Allen seems to believe if you have everything laid out in front of you, it will be obvious what needs to be done at any given moment based on your circumstances (deadlines, how much time you have available, what tools are nearby, how much energy you have, etc.)” (Hat Tip)
I hope that this process makes deciding what “needs to be done right now” easier.