Step 5 to GTD Mastery is: I have an email program, set up the way I want it.
I use Gmail for all my email management. Entering university this year, I received a school email account. However, I’m able to forward all the messages to my Gmail account, reducing my email inboxes to one.
Recently, Gmail added coloured labels. I use this to highlight any email originating from school.
I use Gina Trapani’s Trusted Trio for managing my email. It consists of 3 categories: Actions, Archive, Hold. However, I’ve modified it slightly. “Archive” is replaced with “Reference.” I found it redundant seeing Gmail’s archive button and an archive label. I’ve also added a “Waiting For” label specifically for any emails I’m waiting on a reply. Each are also given their own coloured label.
In my settings, I’ve setup my main Gmail to let me send using various other accounts
I’ve setup a filter for each of the newsletters I subscribe to that automatically labels them accordingly. This makes future retrieval easier. For example, the thinkArete newsletter filter is shown below:
I’m eager to here from the readers. Any more Gmail enhancements I should know of? How do you manage email?